A free time card calculator for employees, managers and freelancers. Type the clock-in and clock-out times for each day, add an unpaid lunch or timed breaks, and it adds up the hours for each day and for the week, in hours and minutes (8:30) and in decimal hours (8.50), the form payroll uses. Set your overtime rules and an hourly rate to see regular, overtime and double-time hours and pay. Night shifts that end after midnight are counted on the day they start.
Save the card as an Excel spreadsheet, a PDF with signature lines, or CSV, or print it. Nothing is sent anywhere: the card is worked out and kept in your own browser.
- How do I convert hours and minutes to decimal hours?
- Divide the minutes by 60 and add them to the hours: 7 hours 45 minutes is 7 + 45/60 = 7.75 hours, and 8:20 is 8.33. The calculator shows every day and total both ways, so you can copy the decimal figure into a payroll system that asks for it. Pay is worked out from the exact minutes, not the rounded decimal.
- How are overnight shifts counted?
- When the Out time is earlier than the In time, the shift is taken to end the next day: in at 10:00 PM and out at 6:30 AM is 8 hours 30 minutes, all counted on the day the shift started. Breaks after midnight are placed on the same shift. If the clocks change during the night, the hour gained or lost is counted (you can turn this off).
- How is overtime worked out?
- With weekly overtime on, hours over the limit (40 by default) in each seven-day week become overtime, from the day the limit is passed. With daily overtime on, hours over the daily limit (8 by default) are overtime that day, and with double time on, hours over its limit (12 by default) are double time. Hours already counted as daily overtime do not count again towards the weekly limit. In a bi-weekly period each week is worked out on its own, as US federal law requires, so 30 hours one week and 50 the next gives 10 hours of overtime.
- Are breaks paid or unpaid?
- Everything entered as a break here is unpaid and taken off the hours. Short rest breaks are often paid (under US federal rules, breaks under 20 minutes count as work time), so only enter the breaks your employer does not pay for, such as a 30-minute lunch.
- What does rounding to 15 minutes do?
- Many employers round clock times to the nearest quarter hour, sometimes called the 7-minute rule: up to 7 minutes past rounds down, 8 or more rounds up, so 8:07 counts as 8:00 and 8:08 as 8:15. Choose the rounding your employer uses, or none to count every minute. Only clock-in and clock-out times are rounded.
- Is my time card saved?
- Yes, in this browser's storage on this device, so it is still there when you come back, and nowhere else: nothing is uploaded. Press Delete saved data to remove it, and save an Excel or PDF copy to keep a permanent record or send it to someone.
- Is this a legal record of hours or pay?
- No. It is a calculator to help you check your hours and pay. Overtime, break and rounding rules depend on where you work and on your contract, and pay here is before tax and deductions. For anything that matters, check with your employer, your payroll provider or your local labour authority.